CCRID Leadership Meeting Minutes

        March 7, 2010

         

        Attendees:  Suzanne, Pam, Amanda, Shannon, Kaitlin, Christy, Shelly, Renee, Nikki

 

         

      I.    Call to Order: 2:01 pm

 

    II.    Approval of Agenda Items: approved

 

   III.    Approval of Minutes from late January meeting:

 

  IV.    Board Reports:

 

a.    President:

                                          i.    Discussion in the national office that they may do away with the regional conferences and alternating an East/West coast conference instead.  If this goes through, we should think about co-hosting a conference with SAVRid.

 

b.    Vice-President:

 

                                          i.    Do we need to be issuing W-9s and I-9s to the people we hire for over $600 a year.  We need to see what the rules are for non-profits.

                                        ii.    What did we pay for the website? Do we need to go back and give the web designer the paperwork?

 

c.    Treasurer:

                                          i.    $8,719.87 currently in our account.  A check to be deposited for ~$44.00.

                                        ii.    The post office box has been renewed.

 

d.    Secretary:

                                          i.    Stepping up cards need to go out.

 

 

   V.    Committee Reports:

a.    Fundraising:

                                          i.    iPhone application (discussion postponed)

                                        ii.    Working on the hotel for David Evens and trying to get a welcome basket for him.

 

 

b.    Hospitality:

                                          i.    Kaitlin will go to DHHSC this week to do some inventory for the workshop. Will make goodie bags for the attendees.  

                                        ii.    Pam moves that we change the gift card for Ross Rumsey to $25 instead of $10 to Starbucks. Nikki 2nd. Motion failed.  Christy makes a new motion Nikki has up to $60 to purchase GC at Costco for Ross and future thank yous. 2nd, Motion passes.

     

c.    Membership:

                                          i.    75 members.

                                        ii.    6 people went to Terp Time.

                                       iii.    Is it possible to add a check option to the RegOnline for preregistration for workshops?  This has been a problem in the past that checks get crossed in the mail or the appropriate person doesn’t get the information.  There are other options: get a $10 discount at the previous workshop (check/cash), $5 online by CC, or at the door at full price check/cash.

                                       iv.    Will advertise more to encourage Organization Membership.

                                        v.    Membership will draft a letter to promote Organization membership for next year.

 

d.    Publications:

                                          i.    Fliers

1.    Need workshop title, description, and bios from Pam & Amy for their Message Equivalency workshop

2.    Need to decide the cost per person for the kick off/NIC workshop TODAY, based on the cost for the whole event that Bobbi computed.

a.    Fri $15, Sat $55/$75, Combo $60/$80

3.     Shannon will email Austin Andrews directly for the blurb/bio. I would like this flier to go out with the next 2 newsletters.

                                        ii.    Last newsletter:

1.    Have receipts for reimbursement

2.    Thank you to Erin and Suzanne for quickly finishing their articles – good job!

3.    Any response to having it in print form again??

                                       iii.    Next newsletter

1.    Kathy – feature on CEUs/PINRAs? Approx 575 words

2.    Pam – blurb about your upcoming workshop? Approx  200 words

3.    Will include these fliers: Message Equivalency, Kick Off, and Membership renewal reminder – anything else?

                                       iv.    Membership Renewal Partry

1.    Check on DHHSC availability.

2.    9-12 am. 7/10 or 7/17

3.    Free mini workshop incentive if renew by this day.

 

e.    Website:

                                          i.    Christy needs a digital copy of the newsletter that was mailed out.

1.    Shannon will email.

                                        ii.    Christy is working on removing the fundraising button, and placing a links (resource page).

                                       iii.    We have had a great deal of response to the Eye Blink workshop with online registration. We have also had several members join using the new Join Now button on the workshops page.

                                       iv.    Do we have a flyer for the Message Equivalence workshop? If so, I need that in digital format.

                                        v.    If we have any updated information for the Austin Andrews workshop that would be helpful to include (location, price, times, etc.).

f.     PDC: 

                                          i.    Bobbi has W-9s and contracts for both David Evans and Austin Andrews.  In the contract Austin changed how his entertainment is billed to "Sign Power" and says he must have a 4' X 6' writing surface to present his NIC workshop.  He offers several options for how to provide one.

                                        ii.    Bobbi has made multiple calls and left several messages for Lisa and none have been responded to.  We still have 20 days but will need to reserve a hotel room soon if we are unable to contact her.  Bobbi is supposed to ask her about a hotel room for Friday, March 19, 2010 and check with her about a Subway lunch for May first.

                                       iii.    Gloria agreed to coordinate an Asian themed dinner for the kick-off.

                                       iv.    The maximum total for Austin is $1750; Fri, $300, Sat $750, flight $500 (max) and hotel $200

                                        v.    Bobbi has 3 DVD copies of Chantel's Discourse Mapping workshop and one paper copy of her power-point

 

  VI.    Unfinished Business

           

 

 VII.    New Business

a.    VDF booth

                                          i.    Nikki moves that CCRID sponsor DHHSC for $75 and a raffle item. 2nd, approved.

 

 

VIII.    Announcements from the Deaf and Interpreting Communities

 

 

 

  IX.    Adjournment: 3:34 pm

 

Next meeting:  April 11, May 16th